Top 10 Requirements of a Project Management System

Choosing The Right Project Management System

Companies cannot afford to make a mistake when choosing a PSM system for business. As the project manager starts to prepare a project plan, they need to define the scope of the project and schedule everything in the tool. Let’s find out what the TOP 10 features an effective system should possess if it is needed for project management.

  1. Risk Management
    A risk is any uncertain condition that might affect your project. There is particularly nor project without risks. From the start to the stages of development, there is a chance of unforeseen situation all the time, leaving big impacts all the time. Therefore, project managers use the process of risk management to minimize any potential problems that may impact a project’s timeline. Your system should be able to identify and manage risks in the project plan, for project managers to calculate all risks in advances.
  2. Resource Management
    Resource allocation planning is the process that describes what type of resource is needed and at what time that is critical for resource management. So, it is convenient to use a tool that offers resource management. On every project, resource management is an integral part that will make aware of the whole project cost and other related things. Therefore, it becomes really convenient to have a resource management function on a project management tool to calculate expenditures and distribute well the tasks along.
  3. Dependencies, Milestones, and Critical Path
    It is quite common to dig into a project where the tasks are connected to each other, like the 2nd task may be connected to the 10th task. In these cases, tasks cannot be done separately from each other. It is fair enough to have a system where you can define all the development stages of a project, offering task dependencies. Also, setting milestones to mark specific points in a project will make sure if your project is moving in the right direction.
  4. Ease of use
    For most buyers, ease of use is a priority requirement for project managers unquestionably juggle numerous projects and people. They generally don’t like using tools that can be difficult to use and drain the resources of small businesses. The tool should be easily accessible by employees using multiple devices, it should have a minimalistic design with a simple drag-and-drop interface, easy functionality, and smooth maintenance and support.
  5. Third-party integrations
    With teams depending on project management system every day, it makes sense that your tool should be able to take and share data from other apps. An integrated suite offers functionalities that are relevant to various business for various purposes. This is one easy and direct way to take your project management to another level. Project managers look for system with popular options for integrations like Dropbox, Google Drive, OneDrive and Box.
  6. Agile workflow system
    Agile is a methodology of project management, now one of the most popular methods of managing projects. According to the Project Management Institute and its Pulse of the Profession 2015: Capturing the Value of Project Management 2015:

    • 75% of highly agile organizations met their goals/business intent
    • 65% finished on time
    • 67% finished within budget

    It is clear that Agile organizations grow faster than non-agile. Agile tools will keep work in the flow so there is better transparency, brings agility and flexibility, helping teams to be more productive.

  7. Using boards to manage projects
    Project management boards are the decision makers that will be helpful in connecting people who are working on the project. It focuses on the status of tasks, by which the task can be moved through stages. The teams working on projects can track what’s in-progress at a glance, managing projects in a visual way. It will help in a steady flow of tasks in a sequential manner, speeding up the process of task delivery.
  8. Effective time tracking
    More and more managers are longing for time tracking as an important feature for better planning, estimating more accurately and working with great precision. A project management system with a time tracking tool will improve the way projects work.
  9. Customizable Workflows
    Every team has to work on a different level of creativity because one-size doesn’t fit all. Customization is the way for modern teams to work effectively. According to the team’s needs, a system should be flexible enough to adapt to a unique process that tracks work progression. Custom workflows in a project management system will track work progress accurately. It becomes easy to know who is working on what and which stage of the workflow it’s in for easy monitoring.
  10. Native mobile app
    Project managers are often on the go, in meetings or running errands. Nobody wants to limit themselves to laptops. Mobile app is becoming the need to stay in the loop every minute

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About TimeLinx
TimeLinx delivers innovative project & service management software as a complete solution that perfects the sell-track-manage-support-bill cycle that services organizations must have to delight their customers; TimeLinx brings the cycle together in a single application that offers less frustration, better project management, complete reporting, and improved profitability – all specially designed for Infor and Sage.