If it’s hard to log, it never gets billed. Missed timers, lost receipts, and end-of-week guesswork chip away at revenue, skew budgets, and force finance to reconcile numbers that don’t line up. Easy, on-the-spot logging changes that. When every minute and every dollar flow cleanly from the field to the invoice, you gain real-time visibility into project health, accurate profitability, and fewer billing disputes.
Make Logging Frictionless
Traditional timesheets and paper receipts slow people down. A modern approach meets users where they work so capture happens immediately, not hours or days later.
What frictionless looks like:
- Punchclock or manual entry in one tap, no spreadsheets, no duplicate data entry.
- Mobile expense capture, attach a receipt photo, tag the project, move on.
- Clear, guided UX with prompts and rules, reduce errors at the point of entry.
- Real-time sync to back office, no black holes between field work and finance review.
The payoff: cleaner data, live burn-rate insight for managers, and invoices that pass finance review without red ink.
Time Entry That Adapts to Any Scenario
TimeLinx provides flexible punchclock and manual options that fit consultants on site, engineers traveling between jobs, or technicians working offline. One tap starts the clock; a quick task or phase note preserves context. If connectivity drops, entries queue locally and auto-sync when service returns, no rekeying later.
You also capture the right level of detail, down to day, hour, and pay-rate category, to fuel precise billing and analytics. Offline mobility is critical on construction sites, remote survey locations, and factory floors; with TimeLinx, teams stay productive, and every billable minute is accounted for.
Expense Entry That Prevents Rework
With TimeLinx, expense capture is as simple as a photo. Users attach receipt images, add the basic details, and continue working. Helpful prompts and required fields encourage complete, consistent submissions. Because each expense is tied to the right project in real time, managers see current costs, not month-old reconciliations, and finance retains a digital audit trail that’s easy to review.
From Entry to Invoice: Validation That Finance Trusts
Accurate logging is only step one. Finance needs to know entries align with contract terms and company practices.
Configurable validations and multi-level approvals catch issues early and keep the process moving:
- Entries missing a required project, task, or phase
- Overtime or special rates that need a quick check
- Unusual expenses that warrant a manager’s review
Supervisors resolve exceptions in real time, bulk-approve standard items, or request clarifications. By fixing errors upstream, billing teams can generate invoices without back-and-forth or proforma stopgaps. The result is faster billing, fewer disputes, and an audit trail internal and external stakeholders can trust.
Seamless Sage Integration for Complete Transparency
Because TimeLinx is embedded in Sage CRM and integrated with Sage accounting, approved time and expenses flow directly to the ledger, payroll, and project profitability reports, no imports, exports, or manual rekeying. Invoices assemble automatically using pre-calculated rates from the Revenue Optimization Engine, reducing adjustments and eliminating spreadsheet gymnastics.
This end-to-end transparency benefits everyone:
- Project managers get real-time cost and margin visibility to course-correct early.
- Finance closes faster with validated entries and automated posting.
- Executives trust forecasts that align pipeline, WIP, and billed revenue.
- Clients receive timely, accurate invoices with clear line-item backup.
Why Ease of Logging Protects Margins
Easy logging isn’t a convenience…it’s a control. When field staff clock in with one tap, consultants capture receipts on the go, and validations run before anything hits the general ledger, you remove the friction that causes revenue leakage. Clean data in, clean invoices out. Finance spends less time chasing corrections; teams spend more time delivering value.
Take the Friction Out of Revenue
If your organization still relies on clunky timesheets, end-of-week memory, or paper receipts, you’re leaving money on the table and obscuring true project health. TimeLinx replaces that with effortless time & expense capture, proactive validation, and seamless Sage integration — so hours and costs move swiftly from “logged” to “approved” to “paid.”
